As the internet has reached almost every corner of the globe, more people and organizations are using digital devices to communicate and promote. This is the transformation from the traditional mode of communication to faster online communication. This transformation moves an individual or an organization from a process-driven world to data-driven one. In the digital world, there are various platforms like Social Media, Website, Apps, Blogs etc. These platforms provide diverse features and tools which are utilized to communicate and promote.
BASIC ACTIONS OF DIGITALIZATION
In the non-digital world, all businesses are set up using various processes so that they can perform systematic operations to produce the end-products. Whereas, digitalization decreases the number of processes and automates the entire system, and thus it turns the entire process into a software program or an application. As the number of processes becomes low and the entire system becomes simple, users can easily monitor the data and other details. Thus the entire digitalization process is data-driven.
For example, suppose a customer registers himself/herself in your website. He/she needs to input some of the details in the registration form of your website. Your website’s system will create a table or a list where you can see the details of each registered customer against the name of each. But, in the offline method, customers need to do a lot of paperwork and they have to submit paper documents to register themselves. And you need to gather documents of each customer and have to store them in an individual paper file. This process is slow and erroneous than the digitalization process.
Thus, in one sentence it can be said that digitalization makes the entire operation faster with minimum errors.
In non-digital methods, people can connect by sending letters or documents via postal service or couriers. Many organizations also send their letters and documents by their official peons or delivery persons. But, these processes take a lot of time to send messages. In the digital world, you can send messages instantly by emails, chat boxes of social media channels and chat boxes of search engines. You and your recipients just need digital devices and internet connection for digital communication.
EVALUATIVE PURPOSES AND REPORT GENERATIONS
There are various digital tools and applications which successfully help to evaluate performances of employees and students. These tools have high-quality calculating power. For example, some tools are used to evaluate the Multiple-Choice-Question’s solution-sheets and payroll software.
Similarly, there are digital tools which successfully create various reports on the basis of available data. These tools can create tables, charts, graphs and indicative layouts to create and define the reports minutely. Tools like BIRT and ClicDataPersonal are examples.
Needless to say that in the offline world, evaluation and report generation activities consume a huge amount of time and effort. Lot of calculations and paperwork need to be done and these require huge time and patience. And this offline system is flawed as well.
SOME OTHER PURPOSES
Software, artificial intelligence, online connectivity and digital remote signaling along with robotics are helping to run and control robots and automatic machines in factories, surgeries, mining, space voyages etc. Some activities like space voyages cannot be done using offline platforms.
Hence, you must know that without digitalization, you cannot increase your productivity and efficiency. To retain and enhance your competitiveness, you need to be efficient, error-free and fast in your approaches.